Proof of registration for Dutch companies

Document retrieval

Whenever possible, Swan retrieves required documents independently.

If it's not possible for Swan to retrieve a document, the list of documents on this page can be requested to open an account for your company registered in the 🇳🇱 Netherlands.

Documents must have been issued within the last three months and be written in the Latin alphabet. They must be comprehensive, accurate, and legally compliant.

Legal entity	Proof of registration	Articles of association	UBO∗ declaration or sworn statement	Other documents
Eenmanszaak	KVK Extract	☒ Not required	☒ Not required	Legal representative's identity document, and Legal representative's proof of address If requested by Swan
Besloten Vennootschap	KVK Extract	✓ Required if requested by Swan	✓ Required if requested by Swan	At least one of the following: Legal representative's identity document UBO's proof of address
Vereniging Stichting	KVK Extract	✓ Required if requested by Swan	✓ Required	Meeting minutes, house rules (Huishoudelijk Reglement), member list, voting records, or board member documents, and Tax documents, and At least one of the following: Legal representative's identity document UBO's proof of address
Vereniging van Eigenaars (VvE)	KVK Extract	✓ Required if requested by Swan	Not applicable	Meeting minutes, house rules (Huishoudelijk Reglement), member list, voting records, or board member documents, and Tax documents

∗ A UBO is an Ultimate Beneficial Owner.

Reasons for other documents

• For Vereniging and Stichting, other documents are required to demonstrate who is funding the association and to provide proof of the association's legal representative.
• For Vereniging, they also explain the purpose of the association.
• For Vereniging van Eigenaars (VvE), other documents demonstrate who is in charge of the association, such as the Chairperson or President, as well as the association's treasury.